{"id":14440,"date":"2022-06-16T21:57:59","date_gmt":"2022-06-17T04:57:59","guid":{"rendered":"https:\/\/michaeljbrumm.com\/dcl-v3\/?p=14440"},"modified":"2023-06-06T10:32:39","modified_gmt":"2023-06-06T17:32:39","slug":"inventory-audit","status":"publish","type":"post","link":"https:\/\/michaeljbrumm.com\/dcl-v3\/blog\/inventory\/inventory-audit\/","title":{"rendered":"What is an Inventory Audit? Benefits &#038; Procedures"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Companies that stock and sell products and count inventory as an asset, whether raw materials or finished goods, may need a year-end inventory audit. An inventory audit is a physical count of goods in possession or transit. It\u2019s used by the company for internal audit purposes to gain better visibility into their current physical inventory and to ensure the inventory records are accurate. A company\u2019s CPA may require inventory auditing at year-end or another time of year, to confirm an accurate balance sheet or general ledger, so the financial records match the inventory levels.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Inventory accuracy not only allows investors to have faith in the company\u2019s accounting records, but a clean audit report shows the supply chain is operating efficiently. Inventory accounting is a cross-check system on SKUs in stock compared to SKUs on the books.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A physical inventory can be performed by in-house staff, official auditors, or outsourced to a 3PL company. Those conducting the inventory process can use barcode scanners or a different system to count inventory, whether the counting procedure is tallying each item or spot-checking.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Importance of inventory audits<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that you know what an inventory audit is, let\u2019s look at why they\u2019re important for your retail store.<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> You can ensure inventory accuracy<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The biggest benefit of regular inventory audits is that they give you peace of mind. Your business decisions are often driven by data, and each inventory audit gives you real-time data to plan from.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some elements of your store that rely on this data:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Demand forecasting and planning product lines, marketing campaigns, staffing, and more<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Safety stock you need to have on hand to prevent stockouts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The ideal reorder point based on product demand<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Store layout and product display<\/span><\/li>\n<\/ul>\n<ol start=\"2\">\n<li><span style=\"font-weight: 400;\"> You can identify shrinkage<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Shrinkage is what you have when your store has fewer inventory items than are listed in your records. Main causes of inventory shrinkage include shoplifting, employee theft, administrative errors, vendor fraud, and product damage.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you don\u2019t catch shrinkage on time, you might end up with phantom inventory, or inventory you thought you had on hand, based on your inventory management system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Noticing shrinkage on time means you can reconcile your records and order new inventory quickly, instead of having an unexpected stockout. It also gives you an opportunity to investigate and solve the causes of shrinkage.<\/span><\/p>\n<ol start=\"3\">\n<li><span style=\"font-weight: 400;\"> It\u2019s required for public companies<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Inventory audits are required for public companies if their inventory is classified as a current asset on the company\u2019s balance sheet. For more information about your country\u2019s requirements and auditing standards, search for guidance from financial organizations and experts. In the US, for example, you can find up-to-date information on <\/span><a href=\"https:\/\/us.aicpa.org\/research\/standards\/auditattest\"><span style=\"font-weight: 400;\">AICPA<\/span><\/a><span style=\"font-weight: 400;\">, the American Institute of CPAs.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Typical Inventory Audit Procedures<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There\u2019s no one-size-fits-all approach for conducting an audit. It\u2019s a matter of utilizing the analytical procedure that most appropriately fits your business and inventory needs. Here are some common proceedings.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Cutoff Analysis<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A cutoff analysis is when you cut off all receiving and shipping operations to ensure nothing is mistakenly handled or goes unaccounted for when you do the physical inventory count. If you don\u2019t do this, it can throw off your data and lead to a reconciling items investigation.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Physical Inventory Count<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To save you the suspense, this is where you physically count your inventory so you know what you have onsite. Ideally, you\u2019ll want to do this with a barcode scanner to record data electronically. If you\u2019re doing this with a professional auditor, they will watch and reconcile your amount with a general ledger to ensure the numbers match.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Cycle count<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cycle count is the process of counting a small group of products at a specific time without having to disrupt business operations. It\u2019s done regularly on a predefined number of products and makes it easy to focus on valuable products and keep their inventory levels accurate.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Freight Cost Analysis<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your business ships products to different locations, this procedure will aid in determining shipping costs. It records when your items were sent and when they arrived at their proper destinations. This also serves as an excellent way to document items that are lost or damaged en route.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Finished goods cost analysis<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finished goods cost analysis is relevant for retailers who manufacture their own products. When a product is ready to be sold, its value can then be included in inventory for the current financial period, to ensure that accounting records are accurate.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Overhead Analysis<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although this is an optional procedure, it\u2019s still popular. Overhead costs include utilities like rent and electricity. Analyzing these costs helps you predict the indirect costs of doing business, which can assist you with budgeting for the upcoming year. Again, this procedure is optional and only useful if you count these costs as part of your inventory calculations.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">High-Value Item Inventory\/ABC Analysis<\/span><\/p>\n<p><span style=\"font-weight: 400;\">ABC analysis is an inventory categorization method that groups items based on value:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A = 20% of stock that represents 80% of your revenue<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">B = 30% of stock that represents 15% of your revenue<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">C = 50% of stock that represents 5% of your revenue<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">High-value, rare items are categorized as A items. Medium or mid-value items are sorted as B items. C items are low-value items.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">ABC analysis can be an effective method to manage stockrooms. Group C items should be placed by the entrance to quickly speed up trips to the sales floor. Group A items should be properly placed and secured in a safe place to minimize theft and costly losses.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Evidence in Auditing<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Evidence is needed to determine whether financial statements or records have been prepared in accordance with standards and free from material error. It is also required to promote the accuracy, transparency, and independence of audit reports.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Evidence is required by auditors to verify the validity of financial records. It can either verify or provide support for the financial information that is presented. On the other hand, the evidence can contradict the financial information, which indicates errors or fraudulent behavior.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Audit Checklist<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure you have all you need for your inventory audit, here\u2019s a quick checklist:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Conduct the audit around a time when business for your company is slow or not heavily productive<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If using an external auditor, ensure you have all of the required information needed to carry out the audit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have a good software that uses real-time asset management, facilitates scanning\/tracking of inventory and generates reports<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Move forward with the appropriate procedures (i.e., cutoff analysis, physical inventory count, freight cost analysis, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Record and report your findings<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Investigate item discrepancies if any are found in your audit<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Bottom Line<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although audits vary from company to company, there\u2019s nothing to fear. You now have the right know-how and tools to prepare for your audit and take note of your inventory. Using the ideal inventory audit or inventory management software for your business increases your efficiency, alleviates stress and helps you successfully meet compliance requirements to ensure smooth sailing for your business or company.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Help with inventory management is one of the many benefits to working with a 3PL. If you are seeking logistics support we\u2019d love to hear from you. You can read <\/span><a href=\"https:\/\/michaeljbrumm.com\/dcl-v3\/services\/\"><span style=\"font-weight: 400;\">DCL\u2019s list of services<\/span><\/a><span style=\"font-weight: 400;\"> to learn more, or check out <\/span><a href=\"https:\/\/michaeljbrumm.com\/dcl-v3\/resources\/integrations\/\"><span style=\"font-weight: 400;\">the many companies we work with<\/span><\/a><span style=\"font-weight: 400;\"> to ensure great logistics support. <\/span><a href=\"https:\/\/michaeljbrumm.com\/dcl-v3\/company\/get-started\"><span style=\"font-weight: 400;\">Send us a note<\/span><\/a><span style=\"font-weight: 400;\"> to connect about how we can help your company grow.<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Companies that stock and sell products and count inventory as an asset, whether raw materials or finished goods, may need a year-end inventory audit. An inventory audit is a physical count of goods in possession or transit. It\u2019s used by the company for internal audit purposes to gain better visibility into their current physical inventory [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[107],"tags":[2046],"class_list":["post-14440","post","type-post","status-publish","format-standard","hentry","category-inventory","tag-kpis-metrics"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.5 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What is an Inventory Audit? 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